FAQs

This page will be updated regularly, especially as we build up the Conference. Please check back regularly!

To provide a space for the broader environmental peacebuilding community to engage in the process leading up to the Conference, we have created the Path to Ottawa, which will run from June 2025 through March 2026.  Please find more information here.

Proposals:

How do I submit proposals for the Conference?

The submission portal for presentations, posters, panels, and workshops is here. The priority deadline (October 6, 2025) has passed, however, proposals are still being considered on a rolling basis, as space permits.

Registration: 

Is there a registration fee?

All in-person conference participants, including speakers, will have to pay a registration fee. In-person fees are $425 for members of the Environmental Peacebuilding Association and $550 for nonmembers. If you are not yet a member, please consider joining (rates begin at $30/year).  More information is available here.

There will be a separate day for entirely virtual sessions which is free to participate in and attend (i.e., no registration fee).

When you register here, you will have a choice of selecting the Virtual Day (free), in-person (registration fee), or both (registration fee).

I'm speaking at the Conference. Do I need to register?

All conference participants, including speakers, will have to pay the conference registration fees if they are participating in sessions held June 16-19, 2026. This applies whether they are in-person or not.

I really want to participate, but I cannot afford the conference registration fee.  What are my options?

There will be a separate day for entirely virtual sessions that is free to participate in and to attend. More information on registering for the virtual day is available here. 

The Conference Fellows Program provides financial support for emerging professionals to attend the conference in June. The application deadline for the Conference Fellows Program has closed, and we are not accepting late applications.  We hope to inform the Fellows of their selection by December 15, 2025.

Applications for travel grants will open soon. Please keep an eye out on our webpage for more details. We expect that the demand for travel grants will far exceed available funding. 

Travel:

Will I need a visa to travel to Ottawa?

Visa requirements to travel to Ottawa vary by country. Visa applications often need at least 2 to 3 months–or longer. See more information on processing times here: https://www.canada.ca/en/immigration-refugees-citizenship/services/application/check-processing-times.html. Visa support letters can be provided by the University of Ottawa only after attendance is confirmed and conference registration fee has been paid. 

For these reasons, if you need a visa, we encourage you to complete registration as soon as possible (and no later than February 15, 2026).  After February 15, 2026, we will continue providing visa letters (until April 15, 2026).  

If your visa application is denied:

• If you registered by February 15, 2026, you can receive a full refund.  To receive a full refund, you must (1) provide the letter denying your visa request, and (2) inform the Conference Organizing Committee no later than May 15, 2026.

• If you registered after February 15, 2026 and had your visa application denied, there is no refund.

So, please register as soon as you can, and – if you need a letter to support a visa application – no later than February 15, 2026.

Cancellations: 

If I can no longer attend the conference, what should I do?

Please contact the Conference Organizing Committee via email: conference@environmentalpeacebuilding.org.

If you no longer plan to attend the conference and have paid your registration fee, contact the Conference Organizing Committee by February 15, 2026 and you can receive a full refund for the registration fee (except for a $50 processing fee). Cancellations by April 15, 2026 (if registered by February 15, 2026) can receive 50% refund. After April 15, 2026, no refund will be provided.  

If the reason you cannot attend is due to a denied visa application:

• If you registered by February 15, 2026, you can receive a full refund (less a $50 processing fee). To receive a refund, you must (1) provide a scan of the letter denying your visa request, and (2) inform the Conference Organizing Committee (conference@environmentalpeacebuilding.org) no later than May 15, 2026.

• If you registered after February 15, 2026 and had your visa application denied, no refund will be provided.

Logistics:

What are my options for accommodations in Ottawa?

While there is no official conference hotel, the conference organizers have identified two good and affordable options that we encourage attendees to consider.

1. University Residence Halls 

The conference organizers have negotiated with the University of Ottawa to hold at least 60 suites in residence halls for conference participants.  If the rooms fill up, the University of Ottawa may be able to make additional suites available. There are two residence halls to choose from: Rideau and 90U. 

Participants may arrive as early as June 11, and they may check out as late as June 22. 

These rooms are currently held under a special promo code booking:

• Promo Code: Please use the code ENPAX26 to pay online and reserve your room directly.

• Release Date: To take advantage of this offer, you MUST book no later than April 26, 2026.

HOW TO RESERVE:

The portal will open in January 2026.  More information on how to reserve will be made available at that point. Please check back soon!

By choosing the PROMOTIONAL CODE as your booking option, your guests are individually responsible for their reservation and payment using our reservation site and promotional code. Guests must abide by the terms and conditions of accommodation, and there is a 48-hour cancellation policy. 

Please note: if the promotional code, date, or residence is not entered correctly at the time of booking, an error message may appear. No refund will be given for a booking that does not follow this procedure. For any questions or to obtain an accessible room, guests should contact reception staff at 1-888-564-4545 or reserve@uottawa.ca

2. Les Suites Ottawa

EnPAx has negotiated reduced rates for rooms at Les Suites Ottawa for 16-19 June 2026. Please note that these rooms are not formally blocked for the conference, so EnPAx encourages participants selecting this option to book early. Reservations can be cancelled up to 48 hours prior to check-in. 

Les Suites Ottawa is located at 130 Besserer St, Ottawa, ON K1N 9M9, Canada, a 15-minute walk to the Conference venue building, Learning Crossroads (CRX) at 100 Louis-Pasteur Private, Ottawa, ON K1N 9N3, Canada. 

CLICK HERE FOR CONFERENCE ENVIRONMENTAL PEACEBUILDING RATES AND TO BOOK A SUITE! (https://www.reseze.net/servlet/WebresResDesk?hotelid=1743&rateCode=144207&nightsStay=3&arrivalMonth=6&arrivalDay=16&arrivalYear=2026)

Suite Accommodation Rates (click on each suite type to see a video of the suite):

• Modern One- Bedroom Suites: CA$239/night (single/double occupancy)
• Modern Two-Bedroom Suite: CA$379/night (single/double occupancy)
• Modern Family Two-Bedroom Suites: CA$399/night (single/double occupancy)

Notes:                                           

1. Rates subject to applicable taxes.
2. CA$25/night for each additional person
3. Parking if required is an additional CA$33.00/day (plus applicable tax) with unlimited in/out access.
4. Complimentary Wireless High Speed Internet.
5. If you have any questions, please contact the hotel directly.

Reservations can also be made by calling the hotel direct:

1. Reservations: (613) 232-2000
2. Toll free: (800) 267-1989
3. By email:  iv411.rescoor@innvesthotels.com 
4. PLEASE QUOTE GROUP ID CODE: 144207